Job Title: Estimating Coordinator

Department: Estimating
Reports To: Senior Estimator
FLSA Status: Non Exempt – Hourly

Job Description/Summary:

The Estimating Coordinator provides clerical support to the Sr. Estimator and Estimator as they analyze plans, specifications, proposals and other documents in order to prepare cost and labor estimates for projects and services performed by company.

Essential Duties and Responsibilities:

  • Maintains the efficiency and organization of the Estimating Dept. by providing strong clerical support, meeting minutes, project information, project startup and bid forms.
  • Organize and maintain the subcontractor/supplier database as well as provides the support to ensure all information is current.
  • Attendance at job walks, bid openings and bid submittals including but not limited to bid forms, subcontractor lists, meeting minutes, pictures and analysis.
  • Organize and maintain website including the posting and organization of bid documents.
  • Assists in procurement process including documentation, data input, communication and analysis.
  • Assists in analyzing blueprints and other documentation to prepare time, cost materials, and labor estimates.
  • Assists in developing bidder’s interest on projects (i.e. phone calls, emails, website, etc.)
  • Assists in subcontractor communication and clarifications on projects bidding.
  • Prepares itemized cost breakdown estimates for projects.
  • Analyzes completed projects to compare estimated costs to actual costs and determines reasons for discrepancies.

Job Knowledge:

  • Ability to effectively present complicated information in an effective manner and respond to questions from user groups and clients.
  • Ability to read, analyze and interpret technical procedures or governmental regulations.
  • Working knowledge of Sage estimating software as well as ProCore, Microsoft Excel and Word (or other Construction Software)
  • Must have strong construction math skills (working with cubic yds. tons, sq. footage, linear footage) ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
  • Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Strong numerical skills for calculations including algebra and geometry.
  • Building and Construction-Knowledge of materials, methods, and the tools involved in construction industry.

Job Skills:

  • Computer – Strong knowledge of computer hardware and software including applications.
  • Mathematics – Using mathematics to solve problems.
  • Speaking – Talking to others to convey information effectively.
  • Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Job Abilities:

  • Number Facility – The ability to add, subtract, multiply or divide quickly and correctly.
  • Mathematical Reasoning – The ability to choose the right mathematical methods or formulas to solve a problem.
  • Oral Expression and Comprehension – The ability to communicate effectively so others will understand as well as the ability to listen and grasp ideas presented through spoken words and sentences. Can effectively present complicated information in an effective manner and respond to questions from user groups and clients.
  • Written Expression and Comprehension – The ability to communicate information and ideas in writing so others will understand as well as the ability to read and understand information and ideas presented in writing.
  • Speech Clarity – The ability to speak clearly so others can understand.
  • Inductive Reasoning – The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Deductive Reasoning – The ability to apply general rules to specific problems to produce answers that make sense.
  • Speech Recognition – The ability to identify and understand the speech of another person.
  • Information Ordering- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Personal Skills – Must be a self-starter, self-motivated, highly organized, effective inter-personal skills.
  • Physical Abilities – Employee is frequently required to sit, talk and hear and is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel or crouch. (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions);
  • Office time: Exposure to air-conditioned/heated office environment and exposure to low noise levels from office equipment and voices

Minimum Education and/or Experience, Certifications/Licenses required:

  • Two year college degree (AA)
  • One to two years related experience and/or training or equivalent combination of education and experience
  • Valid driver’s license


The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Other duties may be assigned. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Revised:  January, 2020

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